Accounting Assistant

Capillus is seeking an Accounting Assistant to join our team. The Accounting Assistant will perform bookkeeping, clerical and administrative functions in a fast paced environment, working closely with the company Accountant, in order to drive company success. Qualified candidates will be customer service oriented, have a strong work ethic, solid computer skills, the ability to multi-task and act in a professional manner. Must perform all duties in accordance with Capillus’ standard operating procedures and with all safety regulations and requirements.


This position supports the Company Accountant. Computes, classifies, records, and verifies es numerical data for use in maintaining accounting records by performing the following duties:

  • Creates invoices substantiating business transactions
  • Inputs all invoice information on Company CRM System
  • Submits copies of invoices for all outgoing shipments on a daily basis
  • Verifies es and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases
  • Computes and records charges, refunds, freight charges and similar items
  • Prepares account statements, reports, and other records, and reviews for accuracy
  • Extracts general ledger information
  • Reconciles bank statements
  • Monitors loans and accounts payable and receivable to ensure that payments are up to date – Reconciles report discrepancies and problems
  • Codes data for input to financial data processing system according to company procedures – Reviews, balances, and interprets computer reports, and makes corrections
  • Attaches all corresponding backup to general ledger accounts
  • May upload and scan documents for entry into the company’s document-tracking software – Develops and implements organized ling systems
  • May perform other clerical duties as needed
  • Performs other duties as assigned


  • Commitment to excellence and high ethical standards
  • Excellent written and oral communication skills in English
  • Ability to communicate information clearly and accurately
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm – Acute attention to detail
  • Able to work independently with minimum supervision.
  • Possesses strong organizational and time management skills, driving tasks to completion.
  • Strong interpersonal skills.
  • Ability to understand and follow written and verbal instructions.
  • Punctuality and good attendance
  • Team player who works productively with wide range of people


  • Associate degree with emphasis in accounting or related eld
  • 2+ years’ accounting/bookkeeping experience
  • Bilingual (English/Spanish) is preferred
  • Experience in Accounts Receivable, Accounts Payable, and providing bookkeeping services
  • Must be proficient with Microsoft Of ce and QuickBooks


Submit applications and inquiries to